Student Handbook

SATISFACTORY ACADEMIC PROGRESS



	Grades Grades of “A”, “B”, “C”, “D”, “P” and “S” will be considered in determining credit hours earned. Grades of “E”, “F”, “W”, “NP”, “U”, or “I” will not be considered as credit hours earned for the 67 percent rule, but, will be considered as hours attempted for the semester. Students who totally withdraw from the college after the last day to add a class must still maintain satisfactory academic progress regarding the 67 percent rule and Maximum Time Frame rule. Classes enrolled for credit on the last day to add a class but later changed to “audit” will also count as classes attempted.



	Failure to Meet the Standards of Academic Progress The student, who fails to meet the satisfactory academic progress policy during the second consecutive semester of attendance, will be placed on financial aid suspension and denied further funding until he/she meets the 67 percent rule again and/or a cumulative grade point average of 2.0. This occurs even if the student is allowed to re-enroll.

A Member of KCTCS

West Kentucky Community and Technical College is a proud member of the Kentucky Community & Technical College System (KCTCS)

Purpose and Scope
Federal regulations mandate that a student receiving financial assistance under Title IV programs must maintain satisfactory academic progress in his/her course of study regardless of whether or not financial aid is awarded each semester. Our satisfactory academic progress policy must be applied consistently to all Student Financial Aid recipients within identifiable categories of students (such as full time or part-time students). Students are responsible for understanding and adhering to the satisfactory academic progress policy.
Satisfactory Academic Progress is measured with the following standards:

Qualitative (cumulative Grade Point Average)
Quantitative (Maximum Time Frame for completion) and
Quantitative Percentage (Attempted hours/Earned hours)

The Federal Regulations specify minimum standards for these measures. KCTCS may set stricter standards in its policy.

Qualitative Standard
Students will be expected to maintain the minimum academic standards as outlined. KCTCS uses a 4-point scale for Grade Point Average and requires students to have a 2.0 average after each semester.

Quantitative Standard
The Quantitative Standards are needed to accurately measure a student’s progress in a program. A student who is maintaining a high GPA by withdrawing from courses he/she attempts would meet a qualitative standard, but wouldn’t be progressing towards graduation. Therefore, the satisfactory academic progress policy must also include a quantitative measure to determine the number of courses, credit hours, clock hours attempted and percentage of courses, credit hours, or clock hours completed. Students are expected to complete their degree/certificate program within a maximum time frame (150 percent) of the required number of credit hours to graduate.

Maximum time frame can be expressed in credit hours/clock hours attempted, and that incremental progress could be measured by the percentage of hours completed against hours attempted.

NOTE: Bankrupted hours, Incompletes, Withdrawals, Failed, and Audit count toward maximum time frame attempted hours permitted.

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