Documentation Guidelines

West Kentucky Community and Technical College is committed to equal educational opportunities for all academically qualified students. There are certain legal entitlements extended to students with disabilities under Section 504 of the Rehabilitation Act of 1973 and The Americans with Disabilities Act of 1990. These laws are designed to remove barriers to "equal participation". Specifically they prohibit discrimination on the basis of a handicap and mandate "reasonable accommodations" for students with learning disabilities, ADHD, traumatic brain injury, seizure disorders, and other cognitive and physical impairments. 

Appropriate documentation of a disability is required before accommodations can be provided for students. The following guidelines are provided to assure that documentation is appropriate to verify eligibility and to support a request for accommodations. 

Current Evaluation Provided by a Qualified Professional  

The name, title, and professional credentials of the evaluator must be clearly stated in the documentation. The evaluator must be licensed or certified to conduct the evaluation and diagnose the specific disability. All evaluation reports should be on official letterhead, typed, dated and signed.  The evaluation must have been completed within the last three years. 

Documentation to Verify Eligibility Must Be Comprehensive and Include:

• Diagnosis;
• Date first diagnosed;
• Names of relevant test(s);
• Status of the individual’s disability;
• Current treatment (s);
• A description of the condition’s current functional impact on learning or other major life activity relevant to the WKCTC academic environment;
• A statement addressing the individual’s suggested accommodations including a rationale as to why each suggested accommodation is needed. 

Shelia Highfil
Phone 270-534-3406
Fax:  270-554-6203
Email: shelia.highfil@kctcs.edu