Why are we here? The Records Office at WKCTC provides accurate record keeping services for students within an environment of excellence and commitment to student services.
What do we do? Records Office staff assists students with their official records and provides graduation information. They provide official transcripts when requested, assist students with keeping accurate information, and provide guidance to any student that may have questions about their records.
Questions? Check out our frequently asked questions!
Still need assistance? Contact Us!
2. Fill out the online Drop Request Form.
Time Frame for Tuition Refunds*
Within 7th day
After 29th day
Within 6th day
Within 5th day
Within 4th day
After 15th day
Within 3rd day
After 11th day
Within 2nd day
After 9th day
Within 1st day
After 7th day
*Calendar days of the session, including all Saturdays and Sundays, but excluding KCTCS holidays. The session start date is not always the first day of class meeting.
Fall semester Graduation Application (December) Deadline - September 1st
Spring semester Graduation Application (May) Deadline - February 1st
Summer semester Graduation Application (August) Deadline - June 15th
* Unsure which credential? Contact your assigned advisor shown in your student self-service!
Associate in Arts (AA) and/or an Associate in Science (AS):
Associate in Fine Arts (AFA), Associate in Applied Science (AAS), Diploma(s) and/or Certificates:
Commencement Ceremony Information
Additional Graduation Information
We are very excited to offer FREE Student Self-Service at West Kentucky Community and Technical College. Student Self-Service is provided through the National Student Clearinghouse. Student Self-Service saves you a trip to the Registrar's Office by providing you with the ability to perform the following services securely via the Web, 24/7:
**PLEASE ALLOW UP TO 3 WEEKS AFTER THE START OF EACH SEMESTER FOR DATA TO BE AVAILABLE**
**Lenders are automatically notified of your enrollment status four times per semester.**
Student Self-Service is free, easy to use, and secure. Try it for yourself right now:
Questions? Please Contact: (855) 469-5282 or (855) GO-WKCTC
The Family Educational Rights and Privacy Act (FERPA) of 1974, as amended, is a federal law that protects the privacy and confidentiality of personally identifiable information contained within student education records. Colleges in the Kentucky Community and Technical College System comply with FERPA's confidentiality protections and adhere to procedures dealing with student education records and directory information recommended by the American Association of Collegiate Registrars and Admissions Officers.
A WKCTC student is classified as anyone who has been issued a student ID number (also known as an EMPLID). A student may give consent to any individual by logging into their student self-service and filling out the consent to release information. The student must assign a passcode for each delegate and the individual that is granted permission must present photo identification and the correct passcode prior to requesting information.
In its discretion, a college or KCTCS as appropriate may provide Directory Information in accordance with the provisions of the Act (FERPA) to include:
The Solomon Amendment is a federal law that allows military recruiters access to student recruitment information. The Solomon Amendment supersedes FERPA. However, if a student has submitted a request through the Records Office to restrict the release of directory information, then no information from the student’s educational record will be released under the Solomon Amendment.
Definition – Student Recruitment Information
Procedure – Release of Information to Military Recruiter
Information will be released for military recruitment purposes only. The military recruiters may request student recruitment information once each semester for each of the 12 eligible units within the five branches of the service:
The request should be submitted in writing, on letterhead, clearly identifying the military recruiting organization.